Hosting a tea party is more than pouring tea—it’s about creating a beautiful, relaxing, and memorable experience for your guests. Whether you're planning a traditional afternoon tea, a bridal shower, or a garden gathering with friends, this step-by-step tea party guide will walk you through everything you need—from choosing your theme to setting the perfect table.

 

Key Takeaways

• Pick a theme that sets the tone for your tea party.

• Offer a mix of teas, savory snacks, and sweets.

• Use tiered trays, florals, and fine teaware to elevate the table.

• Send invites early and prep your menu ahead of time.

• Add personal touches like music, games, or party favors.

 

Before anything else, decide the type of tea party you want to host. This will influence your decor, menu, and guest list.

Popular themes:

• Classic Afternoon Tea

• Garden Tea Party

• Vintage or Victorian Tea Party

• Bridal Shower or Baby Shower Tea

• Alice in Wonderland or Fairytale-Inspired Tea

• Kids’ Tea Party

Tip: Your theme doesn’t have to be complicated—just choose a color palette or style that sets the tone.

 

Afternoon tea is traditionally served between 2–5 p.m., but you can host your party at any time that works for your guests.

Location ideas:

• Your backyard or garden

• Living room or dining area

• Local park or venue

• Rented tea room or event space

Be sure to consider the weather if hosting outdoors and always have a backup plan.

 

Invites can be digital (like Evite or Paperless Post) or printed. Send them out at least 2–3 weeks in advance.

Include:

• Date & time

• Location & dress code (if any)

• RSVP deadline

• Theme or special instructions (e.g., bring a hat or favorite teacup)

Your tea party menu is the heart of the event. Offer a variety of flavors to cater to different tastes.

☕ Teas:

• Black Tea (e.g., check out our delicious organic English Breakfast, Earl Grey, Wild Blueberry Tea)

• Green Tea (Strawberry Green Tea)

• Caffeine-Free Herbal Tea (Chamomile, Elderberry Hibiscus, Roman Provence Rooibos)

🥪 Savory Bites:

• Cucumber sandwiches

• Egg salad on toast

• Mini quiches or tarts

🍰 Sweet Treats:

• Scones with clotted cream and jam

• Shortbread cookies

• Mini cupcakes or petit fours

Pro tip: Choose 2–3 teas and a mix of 3–4 savory/sweet items for variety without overwhelm.

 

Presentation makes the experience. Use your best teapots, cups, and tiered serving trays.

What you’ll need:

• Teacups & saucers

• Teapots with infusers or sachets

• Tiered trays for snacks

• Cloth napkins

• Fresh flowers or seasonal decor

You can also rent beautiful vintage tea sets for a more upscale look—or let us at Humming Cup take care of it for you with our tea party catering in Austin!

 

Make your tea party interactive and unforgettable with little extras like:

• A welcome toast or tea-pouring ceremony

• Flower crown making or tea blending station

• Photo booth with props

• Mini gift bags with teas or honey jars

 

7. Relax and Enjoy

Don’t forget: the most important part of hosting is connecting with your guests. You don’t have to do everything perfectly. Light music, good tea, and great company make for a beautiful day.

 

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Frequently Asked Questions (FAQ)

 

What time is best for a tea party?

Traditional afternoon tea is between 2–5 p.m., but you can adjust based on your schedule.

 

How many types of tea should I serve?

Offer at least 2–3 varieties: one black tea, one herbal, and one green or specialty blend.

 

Can I host a tea party outdoors?

Yes! A garden setting is lovely—just check the weather and consider shade or tents.

 

How far in advance should I plan a tea party?

At least 2–3 weeks in advance for small gatherings. For larger events (bridal showers, etc.), give guests a month’s notice.

 

What should I wear to a tea party?

Encourage guests to dress semi-formal or follow your chosen theme—floral dresses and sun hats are popular.

 

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Ready to host your own tea party in Austin?
Let Humming Cup take care of the details with our elegant high tea catering services—featuring organic teas, artisan treats, and beautiful table setups.

Learn more about our Tea Party Catering Services »